How to be more productive LISTEN_FREE|16 way Increase productivity

Today we’re going to learn How to be more productive, We will see 16 ways to increase productivity, now let’s begin

become more productive

How to be more productive | 16 Ways to increase productivity

  1. The productivity countdown — Imagine you walk up to your desk and you find a stack of 50 documents waiting for you to read or maybe you open your email and find dozens of messages each one more urgent than the last

    When you’re staring down a mountain of work what’s the best way for you to boost your productivity? try using a Productivity countdown just start with your max workload

    let’s say for example you’re plugging away at those 50 documents every time you read one you count yourself down by one, that way each little bit of progress pushes you one step closer towards zero

    And the closer you get the more motivated and productive you’ll feel
  2. Aiming for the middle — Lazy people aren’t the only ones who struggle with productivity you have an amazing work ethic yet you still have a hard time getting anything done

    Why is that well because you’re spending way too long on each individual project .you’re trying to make everything you do turn out perfect but that’s not only impossible it’s also a gigantic waste of time
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    So how much effort should you put into your work how do you know when enough is enough,to gauge your stopping point think about the minimum amount of work you could do to finish that project

    Now think about the absolute maximum your goal should be to shoot somewhere in the middle that way you’re going above and beyond without wasting too much of your energy on one job
  3. The pre-lunch burst — For most people lunch is their favorite part of the workday, it’s your chance to take a break decompress and get a nice little boost of energy

    But few people realize how big of a motivator lunch can be, think about that hour right before your lunch starts you might spend a good chunk of that hour staring at the clock

    hmm counting down the minutes until your break but instead of letting the clock decide when you eat why not base your lunch around your work
    busy girl
    Just tell yourself that you can go to lunch only after you’ve reached a certain goal and when this kind of reward is on the line your workflow will jump into overdrive

    You’ll work faster and maximize your efficiency and by the time that hours up you’ll feel proud productive and ready for your break
  4. Find your peak hours — Everyone has a certain window during the day when they’re the most productive for some that’s first thing in the morning you wake up feeling energetic and ready to jump into your work
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    For others, productivity feels more natural in the afternoon or maybe you like the burst of creativity that comes from working at night

    Whether you’re an early bird or a night owl you should reserve your hardest goals for your most productive hours

    In other words, don’t waste your energy or creativity on busy work save the boring stuff for those moments when you’re feeling lazy and that way you can tackle the real challenges when you’re performing at your best
  5. Plan your time slots — Are you the kind of person that constantly checks their email or maybe you can’t spend five minutes apart from your phone

    If you are there’s a good chance that your habits are stopping your productivity in its tracks, luckily there’s an easy solution instead of obsessing about your emails and messages just create a few time slots throughout the day where that’s all you do

    yeah set aside all your other work and focus solely on responding to emails answering messages and returning phone calls
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    As you get in the habit of using time slots you’ll find yourself less and less worried about checking your phone because you know you’ll see it when your next time slot rolls around
  6. Live an 80/20 lifestyle — Have you ever noticed that a small percentage of your work yields the majority of your profits in business this is called the 80/20 rule

    You can almost always expect 80% of the effects to come from 20% of the causes, okay let’s say for example you’re trying to fix errors in a computer program

    It’s not worth your time to tackle every single bug that people encounter that would take way too long

    So instead you aim for the top 20% because that will get rid of 80% of the problems, now if you want to increase your productivity try to incorporate the 80/20 rule into your lifestyle

    Spend your time and energy on a few very productive tasks rather than wasting hours on something that won’t earn you much of a reward
  7. Learn to delegate – You just can’t do everything by yourself if your boss throws a big project your way you can’t do the research design the prototype and make the presentation all on your own
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    Not only would it take you way longer but you’ll end up feeling overwhelmed and burnout

    To accelerate your productivity learn how to delegate there’s nothing wrong with admitting you have too much on your plate

    It’s almost always a good idea to recruit a co-worker or even a small team to help you out that way you can spread the work get things done much faster and even incorporate some new perspectives along the way
  8. Manage your team — Delegation is an incredibly useful strategy but delegating work doesn’t automatically make you more productive

    There are plenty of managers who delegate well and then end up wasting, even more, their time that’s because they spend hours hovering over their team members they check in on their progress every 5 seconds and they nitpick every move they make

    Delegating is supposed to save time but when you hover you’re just sabotaging your own productivity, so how should you manage your team in an effective and productive way, well try using some kind of online collaboration tools

    These programs allow you to quickly take stock of everyone’s progress without soaking up more of your valuable time
  9. Morning self-care — Do you cram as much work as you can into your morning’s if you do it might be hurting your productivity when you start your grind right after you wake up you’re more likely to feel lazy and burnt out in the middle of the day
    morning self care
    So try to find a morning routine that balances productivity and self-care remember that you want to end your morning feeling motivated not frustrated or exhausted
  10. Creates accountability — Most people work better when they know someone’s counting on them this is a big problem for freelancers and people who own their own businesses

    They struggle with productivity because well no one’s holding them to deadlines or strict schedules

    So if this sounds like you, it’s time to create some kind of accountability find someone who’s going to rely on you like a client or even a close friend

    When someone expects you to perform at your best you’ll find yourself being more productive than ever
  11. Shortcuts aren’t productive — Cutting corners isn’t the same as being productive while it’s true that finding innovative solutions can save you, the time you should never let the quality of your work suffer because then you’re just being lazy
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    Shortcuts should never be an excuse to do less work the goal of any shortcuts should be to streamline your process or improve your efficiency not to help you get out of work early
  12. Under 60s — Your day is filled with small decisions you pick out your clothes in the morning and you decide what to eat for breakfast

    These trivial decisions have very little impact on your day yet you might waste tons of time making up your mind

    So whenever you’re facing a small decision just give yourself one minute, that sense of urgency will make you choose faster and feel more satisfied with your decision

    So cut yourself off at 60 seconds no more because that’s all the time you really need
  13. Prune your commitments — Sometimes your own generosity stands in your way .you wanna help everyone and you want to say yes to everything but you end up with so much on your plate that you run out of time to focus on yourself to give your productivity a boost

    Try to shave off at least one commitment every week if you did 10 favors this week well then do 9 the next and then eight and then seven, that way you can prioritize your own responsibilities before handling someone else’s
  14. The sole decision-maker — You shouldn’t be making every single decision on your own it’s frustrating to hand the reins off to someone else but it’s stressful and unproductive to be the only decision-maker
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    But luckily you can relieve some of that pressure by relying on your co-workers. you’ll get a lot more work done if you can learn to trust in their judgment
  15. Cherish your downtime — Downtime is an important part of being productive even though you’re not getting work done, spending time with your family keeps you mentally stable

    It gives you an opportunity to recharge and to gear up for another productive day. No one can be proactive and efficient all the time so don’t take your downtime for granted
  16. In don a high note — When’s the best time to stop working most people try to drain their brain before they leave for the day but the most productive people in their day on a high note

    You should stop working when you’re feeling inspired and full of ideas why well because it gives you direction for tomorrow
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    From the moment you come into work you’ll know exactly what to do next instead of feeling hesitant or confused you can jump right back into the action

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